Office Manager

Job Title: Office Manager

Location: Dokki, Cairo

Employment Type: Full-Time

We are seeking an Office Manager to lead and optimize our office operations. The ideal candidate is a proactive and detail-oriented professional with exceptional organizational and leadership skills. This role requires an individual who thrives in fast-paced environments, is adept at multitasking, and demonstrates a commitment to excellence in every aspect of their work.

Key Responsibilities

1. Office Operations Management:

• Oversee daily office activities, ensuring smooth and efficient operations.

• Develop and implement office policies and procedures to improve workflow.

• Manage vendor relationships and maintain office supplies and equipment.

2. Team Leadership:

• Supervise administrative staff, providing guidance, training, and mentorship.

• Foster a collaborative and productive work environment.

• Act as the main point of contact for internal and external stakeholders.

3. Scheduling & Coordination:

• Manage executive calendars, arrange meetings, and coordinate events.

• Plan and oversee office-wide schedules to align with organizational goals.

4. Financial Oversight:

• Assist with budget preparation, expense tracking, and financial reporting.

• Ensure cost-efficiency in office expenditures and vendor contracts.

5. Communication & Client Relations:

• Serve as the first point of contact for clients and guests, ensuring excellent service.

• Maintain clear communication across departments and with external stakeholders.

6. Problem-Solving & Strategic Planning:

• Anticipate and resolve operational issues proactively.

• Identify areas for improvement and drive process optimization.

Key Requirements

1. Experience:

• Minimum 5+ years of experience in office management or a similar leadership role.

• Proven ability to manage teams and deliver results in high-pressure environments.

2. Education:

• Bachelor’s degree in Business Administration, Management, or related field.

• Relevant certifications (e.g., PMP, Six Sigma, CAP) are highly desirable.

3. Skills:

• Strong organizational and multitasking skills with a sharp attention to detail.

• Excellent verbal and written communication skills.

• Ability to prioritize tasks and meet tight deadlines with minimal supervision.

4. Technical Proficiency:

• Advanced knowledge of MS Office Suite (Excel, Word, PowerPoint) and office software.

• Familiarity with project management tools (e.g., Trello, Asana) and CRM systems.

5. Leadership & Problem-Solving:

• Demonstrated ability to lead teams, resolve conflicts, and inspire collaboration.

• Strategic thinker with the ability to streamline processes and improve efficiency.

6. Professionalism & Integrity:

• Polished appearance and a positive, client-focused demeanor.

• High level of discretion and confidentiality in handling sensitive information.

7. Additional Assets:

• Multilingual capabilities are an advantage.

• Experience in industries such as hospitality, events, or corporate services preferred.

Why Join Us?

• Work in a dynamic, fast-paced, and collaborative environment.

• Opportunities for professional development and growth.

• Be part of a forward-thinking organization that values excellence and innovation.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Join us in shaping a highly organized, efficient, and welcoming office environment! Fill the application below:

https://form.jotform.com/250367579142563