Facility Manager

وصف الوظيفة

إمتيازات الوظيفة

• VIP Medical insurance for employee and his parents.
• Phone allowance.
• Kids education allowance.
• Gym allowance.

متطلبات الوظيفة

1. Facilities Management

·       Ensure uninterrupted daily operation of all physical workspaces and utilities.

·       Supervise preventative and corrective maintenance of infrastructure and equipment.

·       Conduct routine inspections to maintain compliance with building, safety, and operational standards.

·       Plan and implement both short-term fixes and long-term improvements for facility sustainability.

2. Project Management

·       Lead facility-related projects including renovations, upgrades, relocations, and new site openings.

·       Coordinate between internal departments, consultants, and contractors.

·       Manage project timelines, scope, and cost — ensuring quality and on-time delivery.

·       Obtain necessary permits and approvals for any facility-related work.

3. Office Administration

·       Oversee space utilization, workplace ergonomics, and desk allocations.

·       Ensure availability of essential office supplies, equipment, and administrative services.

·       Manage shared services like reception, courier, and document archiving functions.

4. SFM (Soft Facilities Management) & HFM (Hard Facilities Management)

·       Soft FM: Manage cleaning, pest control, landscaping, catering, concierge services, and general workplace hospitality.

·       Hard FM: Maintain building systems including HVAC, plumbing, electrical, elevators, and life safety systems.

5. Hospitality & Catering

·       Oversee food and beverage services for employees, events, and guest visits.

·       Ensure vendor compliance with food safety and hygiene standards.

·       Manage daily catering operations and evaluate service quality and cost-efficiency.

6. Event Support

·       Organize logistics and infrastructure support for internal and external events.

·       Prepare venues, audio-visual systems, furniture, and catering.

·       Coordinate across departments for seamless execution of meetings and functions.

7. Contracts & Vendor Management

·       Draft and review contracts including Scope of Work (SoW), SLAs, and KPIs for all vendors and services.

·       Conduct vendor evaluations and SLA performance reviews regularly.

·       Handle contract renewals, dispute resolution, and compliance tracking.

·       Maintain a vendor database and service history.

8. Budgeting & Strategic Planning

·       Prepare and manage facility budgets (OPEX & CAPEX) with monthly/quarterly reporting.

·       Develop short-term and long-term strategic facility plans based on business growth and needs.

·       Recommend and implement cost-saving initiatives and operational efficiencies.

9. Safety & Compliance

·       Implement and monitor compliance with Civil Defense (CD) regulations, fire safety codes, and emergency response protocols.

·       Ensure readiness for audits, drills, and inspections from authorities.

·       Coordinate fire alarm testing, evacuation drills, and safety training sessions.

10. Governmental Approvals & Licensing

·       Manage application, renewal, and compliance of municipality trade licenses, Civil Defense (CD) approvals, and other statutory certifications.

·       Liaise with local authorities (e.g., Municipality, Civil Defense, Public Health) to ensure regulatory compliance.

·       Maintain updated documentation, approvals, and legal files required for facility operation.

11. Policy Implementation

·       Enforce internal workplace policies related to facility use, visitor access, safety, and maintenance.

·       Ensure alignment with organizational standards, legal obligations, and ESG/sustainability goals.

·       Review and update policies as needed, in collaboration with compliance and legal teams.

12. Landlord (LL) Coordination

·       Act as the main point of contact with landlords and property management firms.

·       Manage lease agreements, escalation processes, and service-level expectations.

·       Coordinate with LL for permissions, renovations, inspections, and infrastructure issues.

13. Security Management

·       Oversee security operations, including access control, surveillance systems (CCTV), visitor registration, and emergency response.

·       Collaborate with security vendors to ensure proper staffing and adherence to SLAs.

·       Support incident reporting, investigations, and risk mitigation measures.

وظائف مشابهة