Executive Secretary

Job Brief:

The Secretary provides high-level administrative support to senior executives by handling a wide range of executive-level tasks and maintaining the smooth functioning of the Office for all the teams. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities with professionalism and welcome guests, manage supplies, manage the conference room and prepare it for meetings.

Key Responsibilities:

• Organize and maintain confidential files, records, and documentation
• Handle incoming calls, emails, and inquiries on behalf of the executive
• Support project tracking, event planning, and special assignments as required
• Coordinate domestic and international travel arrangements and itineraries
• Manage the office and supplies, manage the meeting room for team meetings
• Manage executive calendars, schedule meetings, and coordinate appointments
• Serve as the primary point of contact between the office and employees and internal/external stakeholders