Administration Support

Admin Support

1. Scheduling & Calendar Management:
• Coordinate meetings, appointments, and travel.
• Take meeting minutes, prepare documentation, and follow up on action items.
3. Communication:
• Manage phone calls, emails, and act as the first point of contact.
• Handle incoming and outgoing letters, track, and file correspondence.
5. Document Management:
• Organize, file, and archive physical and digital documents.
• Ensure documents are easily retrievable and update the system as needed.
7. Compliance:
• Ensure adherence to company policies and regulations.
9. Data Entry & Reporting:
• Input data into systems, maintain databases, and generate reports.
11. Interdepartmental Support:
• Assist various teams with administrative tasks and document preparation.
13. Stakeholder Service:
• Handle inquiries from clients, vendors, and the public, ensuring timely follow-up.
15. Follow-up on Sent Communications:
• Track responses to requests, emails, and letters; send reminders and updates.
17. Security & Office Assets:
• Oversee office security, manage access, and protect office assets.
19. Logistics Management:
• Maintain office supplies, monitor cleaning services, and ensure the availability of refreshments.
21. Office Opening & Closing:
• Ensure the office is ready for the day, secure at closing, and monitor access.
23. Government Communication:
• Liaise with government entities for documentation, filings, and compliance.
25. Coordination with Head Office:
• Maintain communication with the head office, follow up on requests, and resolve issues.
27. Event & Workshop Support:
• Coordinate events, manage suppliers, track attendance, and ensure smooth execution.
29. Visitor Reception:
• Greet, register, and guide visitors, ensuring smooth office access.