وصف الوظيفة
Who We Are
Fueled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to ‘my imagination’ in Arabic, KAYALI provides a modern fragrance experience inspired by Mona’s rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love. Mona collaborates with some of the world’s most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jeweled bottles.
Our Mission
To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative & luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world.
Summary
As the first point of contact at KAYALI’s head office, the Receptionist plays a vital role in creating a welcoming, polished, and professional environment. You will represent the brand with warmth and efficiency, ensuring a seamless front-of-house experience for all guests, clients, and internal teams.
Essential Duties and Responsibilities
- Greet visitors with a friendly, professional attitude and notify appropriate team members of their arrival.
- Answer and direct incoming calls and emails in a timely and courteous manner.
- Maintain the front desk, reception area, and meeting rooms in immaculate condition.
- Manage meeting room bookings and set-up, ensuring AV and refreshments are arranged as needed.
- Handle all incoming and outgoing mail, courier services, and packages (including coordination with DHL and other carriers).
- Order and maintain stock of office supplies, stationery, and pantry essentials.
- Liaise with HR and relevant departments to support onboarding for new joiners (e.g., desk setup, welcome kits, access cards).
- Organize and coordinate monthly team lunches, birthday celebrations, and office events.
- Track and maintain records of reception and office-related expenses, ensuring alignment with budget spendings.
- Provide general administrative support such as data entry, document formatting, printing, and scheduling.
- Assist with special projects and support the wider KAYALI team as required.
- Manage the maintenance contracts
إمتيازات الوظيفة
- Premium Medical/Dental/Vision coverage
- Find Your Magic Days
- Volunteer Day
- Professional Development Days
- Birthday leave
- Egg Freezing Benefits
- Employee discounts on Kayali products
- Products gifting
متطلبات الوظيفة
- Proven experience in a receptionist or front-of-house role, ideally in a luxury, fashion, beauty, or hospitality environment.
- Excellent communication skills in English
- Professional appearance and demeanor aligned with the KAYALI brand.
- Strong organizational and multitasking abilities.
- Tech-savvy with experience in Microsoft Office, Google Workspace, and phone systems.
- Positive, proactive, and collaborative attitude with a strong sense of discretion.
- Basic knowledge of expense tracking and working with budgets.
