Finance Associate

The Finance Assistant provides vital support to the finance and accounting team by ensuring accurate financial record-keeping, processing transactions, and assisting in reporting and compliance. This role is essential for maintaining smooth day-to-day financial operations and upholding the integrity of the company’s financial data.

Reports to:

• Finance Manager

Key Responsibilities:

Bookkeeping and Data Entry

• Accurately record daily financial transactions (sales, purchases, expenses) using SAGE and Odoo accounting software
• Maintain ledgers, journals, and all relevant supporting documentation
• Reconcile accounting entries to ensure accuracy and consistency

Accounts Payable (AP)

• Process supplier invoices, verify details, and ensure timely payments
• Maintain records of vendor contracts, payment terms, and due dates
• Reconcile supplier statements and resolve billing discrepancies

Accounts Receivable (AR)

• Generate and issue accurate sales invoices to customers using CRM.
• Reconcile and close jobs in coordination with Operations Team. 
• Monitor accounts receivable, follow up on outstanding payments, and maintain aging reports.
• Record incoming payments and match them to customer accounts.

Tax and Compliance Support

• Assist in preparing and filing VAT and other tax returns
• Maintain proper records for tax audits and financial inspections
• Support compliance with internal financial controls and external regulations

Payroll Assistance

• Gather and verify employee timesheets, leave records, and deductions
• Collaborate with HR and Finance Manager to ensure accurate and timely payroll processing
• Maintain records of employee reimbursements and expense claims.

Financial Reporting Support

• Assist in the preparation of monthly financial reports and management summaries
• Compile and organize supporting documentation for audits or reviews
• Provide data and administrative support during financial close processes.

Filing and Document Management

• Maintain a well-organized system for digital and physical financial records
• Ensure all documentation is properly labeled, filed, and easily retrievable
• Support archival of outdated financial documents in line with policy and legal guidelines

Communication and Coordination

• Serve as a point of contact for vendors, customers, and banks on routine finance matters
• Coordinate with other departments to collect financial information as required
• Support the finance team with administrative tasks and ad-hoc financial projects.