وصف الوظيفة
K2 Integrity is looking for a Project Assistant / Project Coordinator who will provide dynamic support to project team members working on various projects within the Construction & Real Estate Practice (C&RE). This is a highly visible role that will interface with all levels of the organization, including the senior leadership team, C-suite level executive offices both internally at K2 Integrity and across external companies and agencies.
Responsibilities:
- Provide support for Project Managers/Managing Directors and project team.
- Create materials for distribution for meetings/calls.
- Assist with maintenance of project schedules and coordinating team members; report on status of the project-to-Project Managers/Managing Directors.
- Open new projects on internal portal and draft letters of engagement with oversight maintain and track projects’ database, maintain and update various logs (daily/weekly).
- Conduct research, compile data; and draft business proposals/requests for proposals (RFPs).
- Assist in project accounting including cost accounting.
- Process expense reports and billing in regard to ongoing projects, ensuring that the invoicing process follows the company’s standard policies, which are reflective of project requirements.
- Work in a fast-paced, busy environment while exhibiting business acumen at the same time, making good judgements when dealing with business situations.
- Demonstrate ability to handle information of a very sensitive nature and exhibit superior judgement as position requires frequent communication and interaction with senior-level personnel.
- Prepare agendas and plan for committee, board, and other meetings.
- Attend client debrief meetings, take notes/record meeting minutes and help identify next steps.
- Prepare reports, memos, letters, presentations, and other documents.
- Maintain electronic and hard copy files; file and retrieve corporate documents, records, and reports.
- Maintain and archive all project documentation; coordinate, complete, and distribute project documents, reports and deliverables to internal and external stakeholders.
- Degree in construction management, engineering, or related field.
- 2-3 years of experience providing project and administrative support.
- Multilingual skills (Arabic and English) strongly preferred.
- Experience with schedule management tools such as Primavera.
- Experience with project management information systems such as Procore, Unifier, and MS SharePoint.
- Airport experience preferred.
- Demonstrated ability to make good judgements and display business acumen while dealing with business situations.
- Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline-driven environment maintaining high work quality.
- Excellent oral and written communication skills.
- Ability to work independently, to plan, coordinate and organize projects and to think proactively and creatively.
- Highly proficient in all manners of digital communication, social media, and computer skills, including advanced level proficiency in Microsoft Office applications.
- Proficient level in office productivity software, Project Management software experience a plus.
- Strong problem-solving and decision-making capabilities.
- Ability to remain calm under pressure and remain focused.
- Demonstrated discretion and ability to maintain confidentiality.
- Demonstrated ability to work effectively with professionals internal and external to the firm.
- Polished and professional at all times.