Office Manager (4-month maternity cover)
- Mondia Group
- Cairo, Cairo Governorate, Egypt
- Contract
وصف الوظيفة
About the Job:
Keep the office running smoothly by carrying out a range of administrative and managerial tasks. Ensure effectiveness on a day-to-day basis.
Responsibilities:
- Manage the MD's agenda to schedule appointments and answer or redirect routine enquiries from internal or external sources.
- Organize and schedule appointments, meetings and take MOM from MD as directed.
- Provide and administrate support for MD as directed.
- Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems, developing intra-office communication protocols.
- Compile and track office budget expenses, gather the needed quotations and ensure proper recons are done monthly.
- Purchase and control office/ IT supplies.
- Liaise with the building management for office renovation regularly.
- Prepare travel arrangements, such as visa applications, booking flights, cars, and making hotel reservations.
- Write letters and emails on behalf of other office staff.
- Organize company events or conferences as directed.
- Obtain required signatures and organize delivery of confidential documents.
- Handle confidential information and maintain the security of records and files.
- Manage reception duties.
- Comply with Mondia policies and procedures and support Mondia mission and vision.
- Perform other job-related duties as assigned by direct manager.
إمتيازات الوظيفة
- Opportunity to work for a dynamic international company with a flat hierarchical structure, where your voice matters and your impact is seen.
- The company will contribute up to EUR 25 per month towards staff perks
- A company bonus scheme applicable as per the bonus scheme rules
- EUR equivalent salaries paid in EGP
متطلبات الوظيفة
- Manage the MD's agenda to schedule appointments and answer or redirect routine enquiries from internal or external sources.
- Organize and schedule appointments, meetings and take MOM from MD as directed.
- Provide and administrate support for MD as directed.
- Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems, developing intra-office communication protocols.
- Compile and track office budget expenses, gather the needed quotations and ensure proper recons are done monthly.
- Purchase and control office/ IT supplies.
- Liaise with the building management for office renovation regularly.
- Prepare travel arrangements, such as visa applications, booking flights, cars, and making hotel reservations.
- Write letters and emails on behalf of other office staff.
- Organize company events or conferences as directed.
- Obtain required signatures and organize delivery of confidential documents.
- Handle confidential information and maintain the security of records and files.
- Manage reception duties.
- Comply with Mondia policies and procedures and support Mondia mission and vision.
- Perform other job-related duties as assigned by direct manager.
Technical Competencies/Education
- BA in Business Administration or any related field.
- Very Good knowledge of MS Office
- Excellent command of English and Arabic
- Very Good reporting skills
