Project Coordinator

TheSoul Publishing is one of the world’s most prolific digital media companies and a leading creator business platform. Our original video, animation, and editorial content are available in 21 languages across 50 platforms and 21 sites, going viral globally and generating 25 billion monthly views on social media, with over 2 billion followers.

As a media powerhouse, we provide creators and brands with a wide range of services, leveraging our expertise in content distribution, localization, and social media management. We’re the authors of global phenomena like 5-Minute Crafts and BrightSide and continue to expand in the creator economy, as seen in our acquisitions of Mediacube and Underscore Talent.

We're a dynamic, remote-first global team—fostering award-winning creativity, a no-red-tape approach, and great vibes!

We’re looking for an exceptionally organized and proactive Project Coordinator to join our Commercial team. This role is not only about keeping projects on track; it’s about driving execution, spotting risks before they become problems, and ensuring smooth delivery at every step. You’ll need to bring operational know-how, resourcefulness, and a problem-solving mindset to support the success of social media and content production projects.

You’ll work closely with:

• A Brand Partnerships Manager who owns the client relationship and overall project performance.
• A Creative Producer who leads content creation and creative strategy.
• A Social Media Manager who develops and implements social strategies.

Your role is to lead the operational engine of each project, managing timelines, coordinating resources, identifying bottlenecks, proposing solutions, and ensuring deliverables are achieved with clarity and precision.

Responsibilities:

• Own the day-to-day execution of project plans, ensuring tasks are clear, actionable, and progressing on schedule.
• Coordinate deliverables across creative, strategy, and client teams while managing interdependencies.
• Anticipate bottlenecks and actively propose solutions to keep projects moving forward.
• Support production logistics, content delivery, and client-ready reporting.
• Track milestones, deadlines, and approvals with a structured, no-detail-missed approach.
• Drive efficiency in workflows, ensuring processes are followed and optimized.
• Collaborate with Finance/Legal/HR/Operations on contracts, invoices, and vendor payments, processes, etc.
• Help source, brief, and onboard freelance talent or external vendors with attention to timelines and quality.
• Keep shared workspaces (Notion, Asana, Slack, Google Drive, etc.) updated and intuitive.
• Schedule and lead internal syncs, ensuring agendas and next steps are always clear.
• Keep stakeholders informed with timely updates and structured communication.
• Coordinate reporting processes end-to-end — compiling data, ensuring inputs are gathered, managing approvals, and delivering final reports.
• Proactively identify project risks, resourcing challenges, or operational gaps.
• Escalate issues with context and provide well-thought-out solutions.
• Troubleshoot workflow bottlenecks and ensure smooth transitions across project phases.
• Document key learnings, workflows, and project insights for future use.
• Contribute to the development of improved templates, guides, and operational best practices.