Administrative Assistant 16697

Administrative Assistant

Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.

Duties/Responsibilities

• · Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals.
• · Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons.
• · Opens, reads, routes, and distributes incoming mail or other materials and answers routine letters.
• · Uses various information technology applications such as email, database, spreadsheets and word processing applications.
• · Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors.
• · Makes copies of various documents, places them in proper files, and distributes them to appropriate staff.
• · Composes, types, and distributes meeting notes, correspondence, and reports.