Proposals Engineer

We are seeking a Proposals Engineer for one of our Oil & Gas clients in Abu Dhabi.

Job Overview: The primary role of the Proposal Engineer is to prepare a precise and competitive estimate for mechanical (Static & Rotating), piping, and structural works within tenders, in compliance with global standards and specific client demands. Functions involved good knowledge about piping systems, static equipment including pressure vessels and heat exchangers, rotating equipment, process packages and prior experience in estimating and cost analysis.

Responsibilities:

• Build and maintain a strong relationship with Vendors and Subcontractors, to be able to have constant support in Cost Estimation and helping produce a much competitive bid.
• Collaborate constantly with the Project Execution Team to stay equipped with the latest strategies and lessons learned, vital for producing reliable and competitive cost estimates.
• Establish or re-establish guidelines and procedures for cost estimation, handling Invitation to Bids from acknowledgment up to submission.
• Prepare a standard, well-organized Cost Estimation Spreadsheet for ease of review and analysis.
• Prepare direct cost estimation based on the Manhour & productivity norms for all disciplines: Piping /Structural/Equipment (Static & Rotating).
• Maintain a constantly updated database containing all relevant cost estimation references (e.g. material prices, labor costs, equipment costs, etc.).
• Prepare and establish proposal requirements from client specifications, relevant codes and standards, feed documents, data sheets, and prepare Bills of Material/quantities.
• Prepare preliminary design inputs to initiate estimation requirements.
• Obtain cost of engineering, material, consumables, subcontract work etc., necessary to prepare the quotation.
• Receive and log ITTs (Invitation to Tender), RTT (Requests to Tender), RFQ (Requests for Quotation) or any form of Invitation to Bid in general, and examine them to see if they suit to the Company's range of Products and Services.
• Prepare Official Letters of Expression of Interests and Decline to Quote/Tender, and of other relevant communications with the client during the bidding stage.
• Prepare Technical Bids, ensuring technical documentation adheres to ITT/RTT/RFQ requirements and submission guidelines.
• Prepare Commercial Bids according to the ITT/RTT/RFQ scope of work and submission guidelines.
• Responsible for compiling a competitive bid, giving the Company a decent chance of being awarded with a job against its competitors.
• Responsible for communicating with clients for technical clarifications and pro-actively initiate actions by providing qualifications that will not be detrimental to our position or standing as a bidder.
• Communicate with, advise and guide the company's senior managers on strategic proposal decisions.
• Responsible for maintaining the latest and updated relevant sets of various client-specific and international specifications and standards.
• Responsible for overall implementation of Corporate Project Estimation procedures and Quality Management System.
• Lead Technical Proposal discussions during proposal kick off and scope-review meetings with clients/partners, gaining agreements on responsibilities.
• Coordinate with the Technical Manager for the requirements of the Technical Proposal.
• Attend site visits as needed to become acquainted with site conditions and consider these in the Technical Proposal.
• Participate in identifying risk elements.
• Embrace changes and entertain suggestions to improve the Cost Estimation process and Pricing Norms.
• Responsible for identifying areas or aspects that needs improvement and additional learning and knowledge pertaining to Cost Estimation knowledge, skills and resources, and proactively taking actions on them.
• Assist Contracts and Projects Team during Contract review and project kick-off, whenever necessary.
• Ability to coach sales teams and subject matter experts in persuasive writing and proposal best practices.
• Assist with development of new product lines, identify areas of risk and opportunity to improve existing product lines.
• Attend client meetings with team members to ensure client satisfaction and confidence is maintained.
• Ensure collaboration between estimation and other operation functions- Projects, Quality and Production- to ensure team tasks are smoothly executed.
• Prepare and establish norms, procedures for proposals, implementing, leading and guiding teams.
• Travel to the customer sites as necessary (Offshore & Onshore).
• Ensure a deep understanding of the customer's requirements, scope of work, and expectations of the tender.
• Maintain clear and open communication with customers throughout the proposal process, addressing their questions, concerns, and feedback in a timely manner.
• Oversee the development of high-quality proposals that align with customer needs and effectively showcase the organization's capabilities and solutions.
• Ensure proposals are submitted to customers within established deadlines, demonstrating reliability and commitment to meeting customer requirements.
• Build and nurture positive relationships with customers to enhance trust, credibility, and the potential for future collaboration.
  
  
  

Qualifications:

• Engineering degree in Mechanical, Production, or equivalent degree in related field.
• Six (6) plus years of experience in Proposal & Estimation in Oil & Gas, Power, Water, and Wastewater sector.
• Experience in estimation with an EPC contractor is preferred.
• In-depth knowledge of Oil & Gas, Power, Water and Wastewater sector. industries and relevant regulations.
• High level of integrity and dependability with a strong sense of urgency and results-orientation.