Programme Assistant

OBJECTIVES OF THE PROGRAMME

Located within the RDO, the mission of Compliance, Risk Management and Ethics (CRE) is to systematically identify risks, and by topic area, maintain a risk register record, evaluate it according to its likely impact and probability and proactively have it managed by risk management owners. The CRE will seek to periodically review, assess and integrate internal control compliance into all policies and managerial decisions. The CRE will promote and uphold the highest organizational standards, codes of conduct and core values. The CRE will liaise independently with internal parties cross the different levels of the Organization, developing and presenting to the Regional Director its annual work plan of delivery of compliance and risk management across the Region.

Description Of Duties

Provides full administrative support including drafting in line with WHO style guide, reviewing and dispatching of correspondence, reports, documents, etc., independently compose and finalize correspondence of administrative nature and draft interim replies, draft presentations as guided by professional staff.

Receives, screens, and logs all incoming correspondence, searches for information and attach background, provides unofficial translation, if needed, takes minutes of unit meetings, updates and maintains unit filing systems (paper based, electronic and database).

Follows up on the implementation of programme activities and ensures timely submission of unit's contributions; responds to and acts on telephone enquiries, assesses the urgency of programme matters and refers them to appropriate staff for action, informs and reminds professional staff in the unit of deadlines, provides supporting material as appropriate.

In coordination with designated risk focal points, follows up with BCs regarding risk identification and response actions, consolidates the feedback used for various platforms, and follows up on RMT user access.

In coordination with designated CRM focal points, follows up with BCs on Internal Control Framework (ICF) deadline, assists the focal points in review and validation of BC submissions, keeps the list of ICF users updated. Provides full administrative support to the unit's intercountry meetings, organizes the travel of CRM staff, drafts rationale and plan (including approximate costs) for meetings, compile and process all necessary documentation, liaise with participants, issue TRs, effect payments for participants, follow up on travel claims and complete logistical and financial arrangements.

Using GSM, carries out the function of project administrator; entering unit workplans, monitoring availability of funds and financial expenditures according to the approved workplan, initiating expenditure batches, and liaising and coordinating with country offices on the implementation of the workplan related to the concerned programme. Initiates and process different transactions in GSM, including procurement of goods & services; completing necessary forms, obtaining approvals for APWs, and submitting documentation to the Administrative Assistant, and following up with concerned parties on the receipt of deliverables and finalization of payments. Updates the CRM webpages and keeps the contents (CRM Committees, monthly reports, RMT and ICF focal points, links to programmatic areas, etc.) updated.

Assists/replaces administrative staff in the Department and Performs other relevant duties within their scope of responsibility as required.

Required Qualifications

Education

Essential: Completion of secondary education supplemented by secretarial training

Desirable: University degree in business administration, social sciences or related field an asset.

Experience

Essential: At least five years of relevant secretarial/administrative experience.

Desirable: Relevant experience in the UN system. Knowledge of internal control, risk management and audit concepts, methods and techniques.

Skills

• Good filing and organizational skills.
• Ability to maintain good working relationships with national and international staff.
• Good knowledge of WHO rules, manuals, practices, procedures and WHO Style Guide as applicable to the secretarial level an asset
  
  

WHO Competencies

Teamwork

Respecting and promoting individual and cultural differences

Communication

Producing results

Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Arabic.

Desirable: Intermediate knowledge of French.

Other Considerations (e.g. Physical Workplace Condition, if other than normal office

environment; IT Skills; etc.)

• Very good knowledge of Microsoft Office applications.
• Knowledge and ability to operate ERP systems (ERP)/Oracle systems an asset.
  
  

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at EGP 484,385 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

Additional Information

• This vacancy notice may be used to fill other similar positions at the same grade level
• Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application,
  
  

Please Ensure That

1 -Your profile on Stellis is properly completed and updated.

2- All required details regarding your qualifications, education, training and experience are provided under relevant sections.

3- Your experience records are properly entered with elaboration on tasks performed at the time.

• Enhanced WHO Global Competency Model:
  
  

https://www.who.int/publications/m/item/enhanced-who-global-competency-model

• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
  
  

The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (

https://www.who.int/careers/diversity-equity-and-inclusion

) are strongly encouraged to apply.

Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to

[email protected]

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• For information on WHO's operations please visit: http://www.who.int.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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Grade

G5

Contractual Arrangement

Fixed-term appointment

Contract Duration (Years, Months, Days)

2 years (Subject to availability of funds, satisfactory performance.)

Job Posting

Feb 12, 2024, 5:41:51 AM

Closing Date

Feb 26, 2024, 4:59:00 PM

Primary Location

Egypt-Cairo

Organization

EM/RDO Office of The Regional Director

Schedule

Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.