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Job Description

Wood is currently looking for an Administrative Assistant to join our team in Dubai, UAE

Responsibilities

Assists project team with day-to-day support of the project or site
Organizes and expedites flow of work through project or site and initiates follow up action
Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
Assists with setup, development and coordination of site-specific PMP and PIFs
Sets up and maintains hard copy and electronic site file directories
Issues and approves access to shared project drives and websites
Ensures the correct functioning of facilities, office and/or business support services.
Performs clerical, administrative and general office duties including transcription, typing, and recording
Ensures reports and documents follow company and project standards and quality
Manages project specific forms and instructions
Coordinates, schedules and prepares information for meetings and appointments
Assists field operations with completion of daily time sheets
Assists with onboarding/orientation of personnel
Assists with internal and external project audits
Arranges travel, accommodations and car rentals
Prepares letters and memoranda for manager’s review
Gathers data and material information to be billed
Scans, emails, answers phones, makes copies

Qualifications

At least 3 years of experience
Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
Oracle experience a plus
Ability to correspond and interact with others in a courteous and professional manner
Possess good organizational skills
Self motivated to learn
Ability to handle multiple tasks and changing priorities in a fast paced environment
Understands and controls one’s emotions with empathy for others
Use effective verbal and written communication skills

About Us

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

وظائف مشابهة

OQOOD.AE