Job Summary

Main Duties/Responsibilities:

To check and account for all items received at the hotel, by examining source documents such as, purchase orders, receiving records, invoices, delivery notes, ongoing shipment and suppliers’ credit memorandums etc.
To prepare vouchers, including cost distributions for all suppliers’ invoices and credit memos. Ensure such vouchers are posted into the accounting system on a daily basis.
To provide necessary output requirements, documentation, and authorization for bank transfer data.
To prepare cheques for all payments (other than payroll) and forward the cheques, vouchers and all supporting documents for relevant review and approval.
To be able to clarify queries from suppliers.
To reconcile supplier’s monthly statements with the hotel’s accounts payable records.
To maintain adequate and up-to-date files for accounts payable records (invoices and payments).
To raise and record manual cheques for urgent payments.
Ownership of the Accounts Payable module, including the general parameters of the system and supplier account maintenance.
Prepare and take responsibility on balance confirmation and statement reconciliation with suppliers
Monitor pre-payments, advances to suppliers and postdated cheques thereby maintaining proper records for tracking purposes.
High level of coordination with the Financial Accountant and be able to provide details or list of necessary relevant accruals or provisions to be made for services or goods received , but not yet accounted for during the month.

CANDIDATE PROFILE

Accounting Degree
Mandatory hands on experience with independently handling the payable function of a large volume organization, preferably within the hospitality industry.
Be respected, able to deal with Department Heads in a professional manner
Efficient management of accurate and timely payment of dues and Invoices.
Very good coordination with vendor / supplier representatives
Effective communication skill with all level of colleagues
Fair knowledge of the Uniform system of accounts would be an advantage.
Numerical and Analytical skills
Proficient in English
Proficient in Microsoft applications
Knowledge of SUN Financial systems
Exposure to an Inventory management system would be advantageous

Accounts Payable