Administrative Assistant – 3 months contract | College of Engineering

وصف الوظيفة

The College of Engineering - Computer Science and Engineering department is seeking an Administrative Assistant for 3 months, starting from August 24. The Administrative Assistant will play a key role in supporting and ensuring the smooth operation within the department.

Job Responsibilities

  • Communicate effectively with Computer Science and Engineering (CSE) students and help them understand academic rules/policies.
  • Coordinate student advising and registration.
  • Assist in scheduling classes and coordinating textbook orders.
  • Assist in managing and scheduling events, including printing of promotional materials and programs.
  • Handle phone inquiries and act as department help desk.
  • Enter requisitions and maintenance requests on the system or through email.
  • Act as custodian of documents and records, including database and spreadsheet files.
  • Create various departmental reports needed by the Faculty, Head, Dean’s office.
  • Deal with day-to-day student issues including petitions and transfer issues.
  • Create and administer various online surveys.
  • Help organize student events.
  • Coordinate with the faculty concerning their grants and other forms.
  • Coordinating student course evaluations.
  • Perform other related administrative functions as necessary or as directed by supervisor.

Qualifications And Skills Required

  • Bachelor's degree in a relevant field.
  • Proficiency in Microsoft Office (Word, Excel, and PowerPoint) and experience with online scheduling tools
  • Excellent interpersonal, verbal, and written communication skills.
  • Demonstrated ability to handle multiple tasks with frequent interruptions.
  • Ability to work independently with minimal supervision.
  • Strong organizational and time management skills.
  • Knowledge of student registration processes.
  • Skill in data archiving and analytics.
  • Skill in writing effective reports
  • Available to work on weekends if necessary.

Qualifications And Skills Preferred

  • Experience in a higher education work environment.
  • Knowledge of the higher education system in an American University’s context.
  • Familiarity with banner registration system.

How To Apply

  • Interested applicants should fill out the form .
  • The selected applicant with a valid resident visa should provide AUS with a Letter of No Objection from their sponsor before joining.
  • AUS alumni are encouraged to apply.
  • Only shortlisted candidates will be contacted. Applicants who do not meet specified requirements will not be shortlisted.
  • AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.