Administrative Assistant – 3 months contract | College of Engineering
- American University of Sharjah
- Sharjah - United Arab Emirates
وصف الوظيفة
The College of Engineering - Computer Science and Engineering department is seeking an Administrative Assistant for 3 months, starting from August 24. The Administrative Assistant will play a key role in supporting and ensuring the smooth operation within the department.
Job Responsibilities
- Communicate effectively with Computer Science and Engineering (CSE) students and help them understand academic rules/policies.
- Coordinate student advising and registration.
- Assist in scheduling classes and coordinating textbook orders.
- Assist in managing and scheduling events, including printing of promotional materials and programs.
- Handle phone inquiries and act as department help desk.
- Enter requisitions and maintenance requests on the system or through email.
- Act as custodian of documents and records, including database and spreadsheet files.
- Create various departmental reports needed by the Faculty, Head, Dean’s office.
- Deal with day-to-day student issues including petitions and transfer issues.
- Create and administer various online surveys.
- Help organize student events.
- Coordinate with the faculty concerning their grants and other forms.
- Coordinating student course evaluations.
- Perform other related administrative functions as necessary or as directed by supervisor.
- Bachelor's degree in a relevant field.
- Proficiency in Microsoft Office (Word, Excel, and PowerPoint) and experience with online scheduling tools
- Excellent interpersonal, verbal, and written communication skills.
- Demonstrated ability to handle multiple tasks with frequent interruptions.
- Ability to work independently with minimal supervision.
- Strong organizational and time management skills.
- Knowledge of student registration processes.
- Skill in data archiving and analytics.
- Skill in writing effective reports
- Available to work on weekends if necessary.
- Experience in a higher education work environment.
- Knowledge of the higher education system in an American University’s context.
- Familiarity with banner registration system.
- Interested applicants should fill out the form .
- The selected applicant with a valid resident visa should provide AUS with a Letter of No Objection from their sponsor before joining.
- AUS alumni are encouraged to apply.
- Only shortlisted candidates will be contacted. Applicants who do not meet specified requirements will not be shortlisted.
- AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.
