Front Office Admin (Arabic Speaker)

وصف الوظيفة

A new opportunity has come up from one of the fastest-growing investment firms in Abu Dhabi, UAE. They are looking for a Front Office Admin (Arabic Speaker).

In this role you will be the first point of contact for the company and will provide administrative support across the organization. You will handle the flow of people through the business. Will welcome and greet guest, will be coordinating with all the front desk transactions and activities, including distributing correspondence and redirecting phone calls, messages, will support other members of the team with various day to day administrative tasks including coordinating travel requirements, assisting with billing reports, room and calendar bookings and ad hoc admin tasks. Duties include delivery of high quality service in a timely manner.

Duties & Responsibilities

  • Ensure reception area is tidy and presentable and with all necessary stationery materials, form, brochure, envelops, pens, etc.
  • Order office supplies including pantry supplies and maintaining inventory stocks.
  • Maintain emergencies details and information, first aid, etc. in a timely and effective manner.
  • Coordinate with any maintenance issues, office equipment’s
  • Assist the management from time to time on any clerical requirements.
  • Serve visitors by greeting, welcoming, directing and announcing them appropriately.
  • Answer, screen and forward any incoming phone calls & emails while providing basic information when needed.
  • Provide basic and accurate information in-person and via phone/email.
  • Receive and sort daily mail/deliveries/couriers.
  • Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
  • Update appointment calendars and schedule meetings/appointments, coordination of any meeting booked and arranged.
  • Ensure that meeting rooms are organized and tidy.
  • Ensure meetings rooms are booked accordingly as requested.
  • Ensure guests/visitors are put in visitor’s list access.


  • Proven 2-3 years’ experience in administration and reception field with a Bachelor Degree in
  • General Administrations/Education & Management. Proficiency with Microsoft Office, hands on experience with office equipment’s (e.g. fax machines and printers). With the ability to work
  • under pressure.
  • Professional attitude and appearance, solid written and verbal communication skills, resourceful and proactive when issues arise with excellent organizational skills, multitasking, time
  • management skills with the ability to prioritize task. Commendable customer service professional.

Work Location:

  • Abu Dhabi

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Disclaimer: Black Pearl will never ask for money or any form of charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such a request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office at +9712 622 55 03 or drop us a message on our website -