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Projects Coordinator | UAE | Dubai

Siemens strongly believes in the value of a Digital Portfolio, hence Smart Infrastructure combines Digital Power Distribution and Digital Building Infrastructure technologies. Our Digital Portfolio will enable our customers to enjoy occupant’s intuitive buildings which are comfortable, safe, secure and energy efficient.

Smart infrastructure from Siemens intelligently connects energy systems, buildings and industries to adapt and evolve the way we live and work. We work together with customers and partners to build an ecosystem that intuitively responds to the needs of people and helps customers to better use resources. It helps our customers to thrive, communities to progress and supports sustainable development.

Join our Smart Infrastructure Energy and Performance Services division and help us re-imagine the world by finding solutions and making the world a smarter place for tomorrow.

Your Role – International, Challenging and Future-Oriented!

We are looking for a dynamic Projects Coordinator to be responsible for ESCO projects in Middle East. In this role you will directly report to the Head of Projects. To be a successful, you must be able to work on multiple assignments and have great communication and presentation skills.

You will manage administrative tasks for the department to keep the project operations running smoothly.

Responsibilities:

Support project managers in coordinating project activities, schedules, and resources.
Assist in the preparation of project plans and progress report.
Communicate with internal and external stakeholders to gather project requirements, updates, and feedback.
Schedule meetings, prepare agendas, and document meeting minutes to capture action items and decisions.
Monitor project progress and deadlines, identifying potential risks or delays and proposing solutions to mitigate them.
Collaborate with cross-functional teams to resolve issues and ensure alignment on project objectives.
Serve as the primary point of contact for project-related inquiries and information requests.
Facilitate communication between project team members, vendors, contractors, and clients.
Distribute project documentation and updates to relevant stakeholders in a timely manner.
Foster a collaborative and transparent work environment by promoting open communication and knowledge sharing.
Develop and maintain document control procedures to ensure the accuracy and integrity of project documentation.
Organize, categorize, and archive project documents, including contracts, drawings, specifications, correspondence, and reports.
Establish and maintain a centralized document management system for easy access and retrieval of project information.
Conduct regular audits to verify the completeness and compliance of project documentation with company standards and regulatory requirements.
Track document revisions, approvals, and distribution to ensure all stakeholders have access to the latest versions.
Manage document controllers across various projects, if applicable

Your Qualifications And Skills

Diploma in Business Administration, Project Management, Engineering, or a related field.
Proven experience in document control, project coordination, or administrative roles.
Proficiency in document management software and Microsoft Office Suite (e.g., Word, Excel, PowerPoint, SharePoint).
Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
Attention to detail and a commitment to maintaining accuracy and confidentiality in handling sensitive information.

What else do you need to know?

As a world leader in developing and producing the most advanced engineering technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.

Diversity at Siemens is our source of creativity and innovation. Having different types of talent and experiences makes us more ambitious and better prepared to respond successfully to the demands of the Society. Therefore, we value the candidates that reflect the Diversity that we enjoy in our Company. Please find more information at www.siemens.com

At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow‘s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds

We are looking forward to receiving your online application.

Please note: Only complete applications can be considered in the selec

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