Planning and Supply Executive | Al Futtaim Automotive | BYD

وصف الوظيفة

Job Requisition ID: 161509

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role:

  • The primary focus of the role will be to contribute towards the planned growth and development of the EV Brand (BYD - Polestar) in its aim to explore untapped opportunities and raise administrative effectiveness, thus optimizing business in an increasingly sophisticated and expanding car market.

What you will do:

  • Responsible for all activities related to inbound process of import of Cars and will be the key contact point both internally – Logistics, customs, Finance and externally – Factory and Principal.
  • Should be well versed in SAP, and should excel in communication and should have an eye for detail and good with numbers.
  • Verifies invoice prices against the agreed pricing as specified in the order.
  • Creates color wise variants in SAP.
  • Creating Purchase order with the right article, variant, price, customs duty, freight, bank charges, L/C charges, etc based on the approved order.
  • Based on the sailing schedule notification necessary checks are done on the arrival of the model and reflected in the executive reports.
  • Preparing and uploading the vin wise data by inputting model code, model description, chassis number, engine number, interior/exterior color, production month, etc and then uploaded into SAP system.
  • Create Shipping notifications on SAP to start clearance from port.
  • Completing CCM process with Logistics team and carry out the GRN process and then IV and Set BOE done by operations.
  • Verifying AF logistic bills as per the clearance done for finance department to make the payment.
  • Preparing all documentation required for clearance of vehicle consignments from the Port.
  • Liaises directly with the AFL Logistic Team on all matters relating to clearance of vehicles.
  • Preparing duty statement with supporting documents to Finance Department to ensure timely payment of amount due, thereby avoiding levy of penalties monthly.
  • Final settlement posts in SAP for each bill of entry to process customs duty payment.
  • Internal contact person for Finance and Logistics.
  • External contact person for all communications with Principal / factory.
  • Providing GIT (Goods in Transit) information to Finance.
  • Creating material/Models in SAP before arrival of new models.
  • Flipping materials if adding accessories to sell as higher option vehicles.
  • Updating the RSP and discount condition for each model in SAP for the sales team.
  • Advance payment request to principal.
  • Customs duty payment request.
  • Orders and any approvals required from management.
  • Preparing internal report regarding sales, arrivals, and stocks for management.
  • Stock and arrival report.
  • Providing arrival details to BIW team and creating the report for management.
  • Internal order sheet updating and submitting for management approval.
  • To provide data support with logistics to control the inbounds and clearing documents on time (and related requirements).
  • Updating daily sheet with sales/stock/arrival and orders.
  • Updating the orders based on business requirement.
  • Maintaining sales and order plan based on agreement with Principal.
  • Updating and maintaining the Planning Sheet with orders, arrivals, sales, and stock details.

Required skills to be successful:

  • SAP experience
  • Logistics, customs and shipping experience
  • Managing and generating reports
  • Inventory management

About the team:

  • The role reports to the Head of Operations and will interact with internal and external stakeholders.

What equips you for the role:

  • Bachelor’s Degree in Business Administration.
  • 3 years automotive work experience in a similar role.
  • Proficiency in MS Office (Word/ Excel/ PowerPoint/ MS Projects/ SAP) Power BI.
  • Extensive knowledge of inventory management systems and supply chain modules in other ERP system.
  • Customer management.
  • Strong analytical and communication skills.

About Al-Futtaim Automotive

A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa.

Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world’s most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM as well as EV brands. We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers - right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences.

We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial & construction equipment.

What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.