Administrative Assistant | College of Arts and Sciences-Psychology

وصف الوظيفة

The College of Arts and Sciences is seeking a highly organized and proactive Administrative Assistant to effectively support the Head of Department (HOD) of Psychology and contribute to the smooth operation of our academic department on a daily basis ensuring the success of the degree program.

Job Responsibilities

  • Communicate effectively with PSY students, faculty, and staff and helps them understand academic rules/policies.
  • Coordinate student advising and registration.
  • Assist in scheduling classes and coordinating textbook orders.
  • Assist in managing and scheduling events, including printing of promotional materials and programs and attending events.
  • Answer department phone and email inquiries and act as department help desk.
  • Enter requisitions and maintenance requests on the system, following up with budgetary records.
  • Act as custodian of documents and records, including database and spreadsheet files.
  • Conduct research and compile and type data tables and statistical reports.
  • Assist in administering exams, which may be on evenings or weekends.
  • Perform other related administrative functions as necessary or as directed by Supervisor.

Qualifications And Skills Required

  • Bachelor's degree in a related field.
  • Strong organizational skills and time management.
  • Good interpersonal skills.
  • Excellent communication skills in English (spoken, written and reading).
  • Strong computing skills and experience.
  • Interest in psychology.
  • Interest in and commitment to helping build a strong department.
  • Flexibility schedule to accommodate the dynamic academic calendar.
  • Good knowledge of microsoft and Google programs.
  • Confidence in IT and computer programming.
  • Understanding of undergraduate degree programs.
  • Ability to multitask and work under pressure.
  • Availability to the community with an open door policy to faculty, staff, and students.

Qualifications And Skills Preferred

  • Fluency in Arabic
  • Bachelors degree or minor in psychology
  • Relevant experience in a university/academic environment or as an administrative officer
  • Experience working with students.
  • Familiarity with AUS academic systems
  • Familiarity with AUS technology systems
  • Data analysis skills

How To Apply

  • Interested applicants should fill out the form.

You will be asked to provide both an updated CV and personalized cover letter outlining your interest in and fit to the position.

  • AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
  • AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.