Administrative Assistant

Country: United Arab Emirates

Position Location: Abu Dhabi, UAE

Contract Type: Permanent

Work Pattern: Part Time

Sector: Corporate services

Discipline: Administration

Job Ref: 3453

Recruiter Contact: Anuja Panchal

About Role: The role will provide administrative support to UAE business.

Key responsibilities and duties are listed, but not limited to, the below: -

• providing a broad range of general administration support
• creating and setting up of electronic databases, logs and registers using MS Excel
• assisting with procurement of goods and services and supplier selection
• assisting with periodic supplier evaluations
• maintaining database of and arranging forwarding and recall of archived information
• training colleagues on Digital and SharePoint techniques
• assisting with various projects including mobilisation, space-planning, office recovery plans, re-organisations, and modifications etc.
• perform administrative tasks such as travel arrangements, hotel bookings and transportation.
• organise meeting requests and schedule of meeting rooms via Outlook calendar
• assist in the preparation of project reports, draft correspondences and memos.
• follow up of weekly timesheets.
• support the senior team admin with shared responsibilities as delegated.
  
  

Essential candidate requirements: -

• Educated to Diploma level
• Good interpersonal and communication skills
• Proven high standard of administrative skills
• Experience of setting up of extensive filing and monitoring systems
• Must have advanced Excel knowledge and experience, be comfortable with manipulating electronic data accurately
• Highly organised with strong time management skills to prioritise daily workload
• Familiarity with Outlook Email
• Acceptable level of MS Word skills
• Numerate with excellent level of accuracy and
  
  

Desirable candidate requirements: -

• Educated to Degree level
• Prior experience of working within a global organisation
• MS PowerPoint skills
• Visio/InDesign skills
• Secretarial experience attention to detail
• Ability to multi-task and work under pressure
• Uses initiative to suggest solutions to problems encountered
• Ability to be resourceful and proactive in dealing with issues/obstacles that may arise at any time
• Positive, resourceful, and flexible with a pro-active solution-focussed attitude.
  
  

Mott MacDonald is a £1.2 billion management, engineering and development consultancy with 16,000 staff and a global reach spanning six continents. Our network of 180 principal offices in 140 countries gives us local market insight backed by world class expertise to deliver excellence for every client.

Our Purpose

Our purpose is to improve society by considering social outcomes in everything we do; relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.

Equality, Diversity and Inclusion

Equality, diversity and inclusion (EDI) is at the heart of our organisation. We are an equal opportunity employer and do not discriminate, rather take positive steps towards creating a diverse and inclusive working environment.