HR & Office Administrator

With over 2,100 employees of more than 100 nationalities, Exness is the place for global teamwork, incredible leadership, a learning culture, and constant development. Unlimited by time zones, Exnessians from around the world have worked seamlessly together since 2008 to provide our traders with the best possible trading experience.

Your role at Exness:

We are seeking a proactive and detail-oriented HR & Office Administrator to join our small office in Dubai. You will undertake HR and office administration tasks, ensuring employees have adequate support to work efficiently. You will ensure that the office space and environment is well-maintained at all times. Additionally, you will be responsible for the smooth running of our HR processes and procedures, from immigration and onboarding to benefit administration and offboarding.

The person will report directly to the HC in Cyprus.

You will:

HR Administration:

• Facilitate the employee onboarding process and assist in coordinating various company initiatives to ensure a smooth transition for new hires.
• Provide comprehensive support to employees during the relocation process, including scheduling informative sessions and other relocation-related tasks.
• Ensure that all necessary documents are signed and immigration paperwork is thoroughly validated prior to employees' arrival at their new location.
• Liaise with migration agencies on visa application processing and ensure timelines are followed. Oversee and coordinate the visa process, including documentation needed for employees and their families (entry permits, temporary resident permits, visa renewals).
• Ensure employees understand visa requirements, processes, and stages.
• Consult employees on People related issues and proactively address potential risks to the HC People team and the assigned HRBPs.
• Assign newly hired employees to local benefits programs, such as corporate gym memberships, medical coverage, and life insurance, to help them access and make the most of available perks and services.
• Administer employee benefits (gym memberships, farewells, confirmation kits, business cards, or season parking) including claims, communications, and queries.
• Maintain the HRIS software up-to-date with the latest employee information, ensuring that the HR database reflects the most current and accurate data.
• Maintain and update employee documents, including contracts, agreements, and personal records, to ensure compliance and accuracy in HR records.
  
  

Office Administration:

• Ensure the office appearance meets Exness standards and employees enjoy the office atmosphere.
• Coordinate when necessary any local events.
• Keep stationery and office supplies well stocked.
• Manage incoming and outgoing mail and parcels, including courier and dispatch arrangements.
• Coordinate repairs and maintenance for the premises.
• Manage vendors for cleaning and supplies, ensuring optimum sanitation and hygiene of the office space, general areas, pantry, and washrooms.
  
  

What makes you a great fit:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum of 3 years of experience in HR and office administration.
• Strong knowledge of Dubai labor laws and visa processes.
• Advanced proficiency in Microsoft Excel.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in HRIS and other HR-related software.
• Ability to work independently and adapt to a fast-paced environment.
• Attention to Detail: Ensure accuracy and compliance in HR and administrative tasks.
• Communication: Effective communicator with strong interpersonal skills.
• Organizational Skills: Ability to manage multiple tasks and priorities efficiently.
• Problem-Solving: Proactively address issues and find effective solutions.
• Cultural Sensitivity: Understanding and respect for cultural differences and ability to work in a diverse environment.
  
  

What we offer along the way:

• Competitive and attractive compensation
• Extensive learning opportunities, such as professional training and certifications, soft skills development, free English courses, and trading workshops
• Generous time off and paid sick leave
• Outstanding team-building experiences and Exness community gatherings
  
  

Your journey after applying:

1. TA Interview (30 minutes)

• Test Task
• Final Interview (1 hour)
  
  

Sounds like you? Apply.

Please note: We occasionally amend or withdraw Exness jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Exness/Exness Group companies around the world. Exness Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Exness. Anyone who demands such a fee is not an authorized Exness representative and you are strongly advised to refuse any such demand.

At Exness, we're an equal opportunity employer where every individual is valued. No matter your race, color, religion, sex, national origin, sexual orientation, gender identity or disability, we welcome you. As an international fintech company, we embrace the richness of our diverse team, respecting each individual and promoting gender equality for all genders in our workforce.