Executive Secretary-SEHA-Radiology

Job Description

Responsible for providing secretarial support to the supervisor of the assigned office.

Responsibilities

Key Responsibilities of the role

Key Responsibilities of the role Corresponding Key Activities performed by the role

Scheduling

Controling the conduct of all general affairs which affects the supervisor of the assigned office

Serving as a primary contact for persons seeking appointment with supervisors, arranging such appointments to avoid unnecessary interruptions to supervisor’s schedule and referring visitors or telephone callers to subordinate personnel, as necessary

Correspondence

Opening and screening incoming mail and re-routing it to other units for action, where appropriate

Composing replies to correspondence for supervisor’s signature

Handling routine queries personally

Maintaining confidentiality of information and correspondence for the supervisor’s signature

Taking and transcribing a variety of correspondence and compiling periodic reports on board instructions from supervisor

Documentation & Reporting

Providing routine information from records to other organizational units, as requested

Maintaining knowledge and records of current Hospital policies and procedures

Establishing and maintaining a variety of files and other office systems necessary for the performance of the work

Administrative Work

Handling minor administrative matters, based on knowledge and judgment of Hospital regulations, procedures and policies

Completing project assignments as requested

Qualifications

• Bachelor Degree in Administration or equivalent
• Secretarial School Diploma (NLT 2 years curriculum) or equivalent