Jobs

Job Title:Accounts and Admin Executive

Location: Dubai, AE

Employment Type:

Contract

We are seeking a highly organized and detail-oriented Accounts & Admin Executive to manage financial and administrative functions in our software company. The ideal candidate will be responsible for ensuring smooth day-to-day operations by managing accounting tasks, handling administrative duties, and supporting overall company operations.

Key Responsibilities:

Accounting/Finance Duties:

• Bookkeeping & Financial Record Keeping: Maintain accurate records of all financial transactions, including accounts payable, accounts receivable, payroll, and general ledger entries.
• Invoicing: Prepare and issue customer invoices, ensure timely follow-ups on outstanding payments, and track accounts receivable.
• Expense Management: Monitor company expenses and assist in the preparation of monthly and quarterly financial reports.
• Bank Reconciliation: Reconcile company bank accounts and credit card statements regularly to ensure all transactions are accurately recorded.
• Financial Reporting: Assist in the preparation of monthly, quarterly, and annual financial statements, including profit and loss statements, balance sheets, and cash flow reports.
• VAT/GST Compliance: Ensure the company complies with applicable tax regulations, including VAT/GST filings, and liaise with external auditors for tax purposes.
• Payroll Processing: Assist in the preparation and processing of payroll for employees, ensuring accuracy and compliance with company policies and local regulations.
• Financial Analysis: Provide support in financial planning, budget forecasting, and financial analysis to guide decision-making processes.
  
  

Administrative Duties:

• Office Administration: Oversee general office management, including maintaining office supplies, equipment, and facilities.
• Document Management: Organize and maintain electronic and physical files, ensuring that all documents are easily accessible and compliant with company policies.
• Support Staff & Operations: Provide administrative support to other departments (e.g., HR, Operations, Sales) by handling tasks such as scheduling meetings, maintaining calendars, and assisting with documentation and reporting.
• Customer/Client Support: Answer phone calls and emails, handle client inquiries, and provide general customer support services, including resolving issues or directing them to the appropriate department.
• Data Entry & Reporting: Perform data entry for internal systems (e.g., CRM, ERP), track and update project statuses, and assist with ad-hoc reporting and analysis.
• Meeting Coordination: Schedule meetings, take minutes, and ensure that action items are recorded and followed up on.
• Office Communication: Act as the liaison for communication between various departments, ensuring a smooth flow of information across teams.
  
  

Additional Responsibilities:

• Vendor Management: Manage relationships with external vendors, negotiate contracts, and ensure timely payment of supplier invoices.
• Compliance & Policies: Ensure that the company adheres to local business regulations and internal policies. Help with preparing documentation for audits or compliance checks.
• Assist with Recruitment: Support HR by maintaining employee records, assisting in the recruitment process, and preparing onboarding documentation.
  
  

Qualifications & Requirements:

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience: 2-3 years of experience in accounting, administration, or office management. Experience working in a software company or tech industry is a plus.
• Skills:
• Strong understanding of basic accounting principles and financial procedures.
• Proficiency in accounting software (e.g., QuickBooks, Xero, Zoho Books) and Microsoft Office (Excel, Word, PowerPoint).
• Familiarity with tax regulations and compliance requirements (VAT).
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Excellent communication skills, both written and verbal.
• High attention to detail and accuracy in all tasks.
• Ability to work independently and as part of a team.
• Personal Attributes:
• Proactive, self-motivated, and able to take initiative.
• Strong problem-solving skills and the ability to handle sensitive information with discretion.
• Ability to adapt in a fast-paced, evolving environment.
• Strong work ethic and a positive, customer-oriented attitude.
  
  

Preferred Qualifications:

• Certifications: ACCA, CPA, or similar accounting certifications would be advantageous.
• Experience with Software Companies: Knowledge of SaaS (Software as a Service) financial models or experience working in a tech company environment.
• Language Skills: Proficiency in English; additional languages (e.g., Arabic) may be a plus depending on your region.
  
  

Accounts and Admin Executive in Dubai, AE