Admin & Sales Coordinator

Position: Admin & Sales Coordinator

Location: Dubai, On-site

Compensation: AED 2,000 Fixed Salary + 4-10% Commission per Closed Rental Order + AED 1,500 Bonus for Exceeding Monthly Revenue of AED 22,000 (Estimated Avg. Payout AED 4,000–7,000)

Working Hours: Flexible; must be available for client inquiries and follow-ups

Company Overview:

Big Story is a startup film rental house in Dubai specializing in ready-to-go production bundles for B2B clients. We provide high-end cinema tools at the best value, ensuring filmmakers, production houses, and media companies receive fully equipped rental kits without compromise. Our goal is to build long-term relationships with repeat clients and support long-term projects, creating win-win partnerships.

Website: http://filmwithbigstory.com

Role Overview:

We are seeking an Admin & Sales Coordinator to manage partnerships with media production companies, rental studios, and freelancers while handling client bookings and sales outreach. This role is ideal for someone who is organized, proactive, and experienced in sales, client management, and social media outreach.

You will oversee the end-to-end rental process, including client communication, contract management, payment tracking, and ensuring smooth order fulfillment. You’ll also play a key role in expanding our client base through strategic outreach and relationship-building.

Key Responsibilities

Sales Outreach

• Conduct outbound contacting to potential clients via calls, emails, and social media to generate leads and secure bookings.

Admin Tasks

• Maintain organized records of bookings, contracts, and payments.
• Oversee inventory availability for rental bundles to ensure smooth order fulfillment.
• Prepare equipment for delivery or pickup by us/clients, ensuring all items are in perfect condition. This includes timecoding equipment before dispatch and upon return to document its condition, with evidence uploaded to Google Drive for record-keeping and quality assurance.

Partnership Management

• Build and maintain relationships with media production companies, rental studios, and freelancers.
• Coordinate with partners to ensure smooth collaboration on projects.

Requirements

• Proven experience in sales coordination or administrative roles (minimum 2 years).
• Strong communication skills in English (verbal and written); additional languages are a plus.
• Proficiency in Microsoft Office (Excel/Word) and Zoho CRM tools is preferred.
• Familiarity with the media production or film equipment rental industry is an advantage but not mandatory.
• Ability to multitask, prioritize tasks effectively, and work independently in a fast-paced environment.