Office Manager

Lead and manage the office administration of CID to maintain robust company operational and administrative systems and processes.

Administrative and Internal Operations Scope:

·        Support technical team & cross functional teams in tasks related to internal and external projects, such as events preparation and logistics, translation, presentation design, coordination among others.

·        Develop and maintain professional relationships with internal team and external stakeholders including suppliers and service providers.

·        Support the induction process for new team members in collaboration with HR Manager.

·        Manage CID digital subscriptions and memberships

·        Manage office administration yearly budget

·        Organize company events and conferences

·        Manage and support with travel arrangements for CID team members when needed

·        Manage regular IT maintenance activities

·        Manage regular office maintenance and quality control the outcome

·        Keep and monitor an inventory of office items, including stationary, kitchen and cleaning supplies and office supplies

·        Handle procurement of office needs according to approved budget.

·        Identify potential inefficiencies in admin processes and address them to maximize efficiency  

·        Lead and support in internal CID initiatives as assigned

·        Manage reporting team members and support their learning and growth within CID

CID Recruitment Scope:

·        Manage the recruitment cycle from candidate outreach to employee onboarding/offboarding, ensuring a professional and smooth candidate experience

·        Manage job opening updates on CID’s website

·        Handle CID’s recruitment database making sure it is up to date, accurate and organized

·        Create jobs posts and headhunt candidates from various platforms

·        Recruit, interview, and train admin staff

·        Develop sourcing and assessment methods to continuously improve candidate selection

Qualifications:

·        University degree in Business Administration/Economics, social sciences or other relevant University Degree is a must

·        8-10 years of experience in office administration, support activities in international and/or private sector organizations

·        Proven experience as an Office Manager, including knowledge of office administrator responsibilities, systems and procedures

·        Experience in recruitment is a plus

·        Excellent interpersonal and time management skills

·        Proficiency in MS Office, with a focus on MS Excel and MS Outlook and willingness to learn new softwares, excellent time management skills and ability to multi-task and prioritize work

·        Attention to detail and problem-solving skills

·        Excellent written and verbal communication skills in English and Arabic

·        Strong organizational and planning skills in a fast-paced environment

·        A creative mind with an ability to innovate