Staff Administration Manager

Reporting directly to the HR Business Partner, the Staff Administration Manager will be responsible for ensuring the accurate and timely processing of payments, maintain full ownership of Payroll related issues, and ensure the proper payroll related control environment is maintained.

Work with finance team to continuously be making our systems and processes smarter and more efficient. Manages and oversees Payroll, Benefits Administration and reporting related functions of the HR department.

Responsibilities/Duties

Profil de candidat recherché :

• Utilizing audits and spot checks to ascertain that payroll distributions are accurate and promptly handled.
• He/she may focus on a specific aspect of an audit such as adherence to government regulations.
• Manage workflow to ensure all payroll transactions are processed accurately and in a timely manner.
• Maintain all personnel files.
• Oversee employee time & attendance tracking and reporting processes.
• Maintain and manage the internal process for classification, reclassification and salary structure for classified and management positions.
• Oversee the annual performance and salary review processes.
• Identify, develop and implement improvements in HRMS and other HR related systems, processes and procedures.
• Participate in the planning and management of district activities related to employee benefits and compensation.
• Maintains payroll information by designing systems; directing the collection, calculation, and entering of data.
• Updates payroll records by reviewing and approving changes in insurance coverage, deductions, and job titles, and department/ division transfers.
• Prepares reports by compiling summaries of earnings, deductions and leave.
• Balances the payroll accounts by resolving payroll discrepancies.
• Maintains payroll guidelines by writing and updating policies and procedures.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Ensure that the processes related to the termination, execution and modification of labor relations fulfil the legal requirement.
• Other duties and responsibilities might be assigned.
  
  

Qualifications

ESSENTIAL QUALIFICATIONS, KNOWLEDGE & EXPERIENCE

• Bachelor's Degree in HR/ Accounting.
• Payroll qualification/ Training.
• Understanding of global HR practices.
  
  

Knowledge

• Knowledgeable in general HR principles and trends in staffing, compensation and benefits, employee relations.
• Solid financial acumen.
• Sound knowledge of employment law and practical application.
• Excellent in HR operations- Payroll, incentives, leave management, local compliance etc.
• Proficiency use of Microsoft software packages including word and excel.
• Excellent written and oral Excellent communication, negotiating and influencing skills.
• Excellent judgment and decision-making skills.
  
  

Experience

• 6 to 8 years of progressive experience in HR administration and Payroll management.
• Strong experience in handling large scale projects ideally within Operations and Maintenance services.
  
  

Desired Behaviors

• Safety
• Empathy
• Professionalism
• Integrity
• Accountability