Executive Assistant - ERP

INSPIRE | EXHILARATE | DELIGHT

For over six decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. The Group, in its endeavour to excel as a hybrid retailer, has reinforced its distribution and marketing services with a portfolio of eight owned brands and over 300 international brands in the luxury, beauty, fashion, and art de vivre categories. More recently, the Group expanded its expertise into new categories of luxury watches, jewellery, and eyewear.

Every step at Chalhoub Group is taken with the customer at heart. Be it constantly reinventing itself or focusing on innovation to provide luxury experiences at over 750+ experiential retail stores, online and through mobile apps, each touch point leads to delighting the customer.

Today, Chalhoub Group stands for 14,000 skilled and talented professionals across seven countries, whose cohesive efforts have resulted in the Group being ranked third in the Middle East and first in Saudi Arabia as a Great Place to Work®.

To keep the innovation journey going, the Group has set up “The Greenhouse”, which is not just an innovation hub, but also an incubator space and accelerator for start-ups and small businesses in the region and internationally. This is just one of the several initiatives taken by the Group to reinvent itself, catalysed by forward thinking and future-proofing. The Group has also been embedding sustainability at the core of its business strategy with a clear commitment towards people, partners and the planet, and by being a member of the United Nations Global Compact Community and signatory of the Women's Empowerment Principles.

What You'll Be Doing

The Executive Assistant is responsible for high-level administrative support by conducting research, preparing statistical reports and presentations, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Main Responsibilities

• Manage the Manager's diary and appointments
• Screen incoming calls and correspondence and responds independently when required
• Review selected documents that come to the Office of the Manager and make recommendations
• Liaise with relevant individuals, departments, and external customers and suppliers
• Assist in presentations and other reports and documents as needed
• Manage in coordination with travel department travel plans, itineraries, expenses
• Assist in planning and organizing visits of selected visitors
• Create and maintain database and spreadsheet files
• Follow-up on progress of directives and projects managed by the Manager
• Conduct research and prepare statistical reports
• Arrange and coordinate events
• Handle all digital archiving of documents, records, and reports
• Perform general office duties such as ordering supplies, maintaining records management systems,...
• Project Coordination:
• Support with the smooth running of projects: from inception to implementation, from coordinating with relevant parties to organizing needed meetings/sessions including scheduling meetings, preparing agendas, documenting meeting minutes, and following up on action items, also, from proactively liaising with all relevant stakeholders and reporting key information
• Participate in and in some instance lead the creation of reports, presentations, analysis, status updates, progress documents and so on as per project priorities
• Conduct necessary research and information gathering when relevant
  
  

What You’ll Need To Succeed

University Degree in Business Administration or equivalent (Master or MBA preferred) / Project Management Certifications are a plus (i.e. PMP)

Minimum Of 6 Years Of Relevant Experience

Relevant experience in project management, presentations and reports preparations

Experience with social media and communications tools

What We Can Offer You

With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts.

We Invite All Applicants to Apply

It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.

We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status.